Money and insight

Know who has paid, and what is coming.

Know who has paid, what is coming, and where the academy is heading.

Fees and payments

Fees raise themselves every month, so collecting is the only job left.

AdminCoach
Automatic cycles: a due is created every 30 days from each person's start date.
Paid or pending: a clear two-state status, with totals for billed, collected and pending.
Mark paid: record the date, payment mode (cash, UPI, card, bank transfer, cheque or other) and a transaction reference.
Pay several months at once: one payment can cover the following months.
Advance payments: record fees paid before the due date.
Dues tracked from a date: hide old unpaid dues without deleting anything.
Left the academy: their unpaid dues show separately as owed by inactive.
Filters and export: students, members or slot bookings, and CSV download.
Coach view: coaches see their own students' fees.

Receipts

Hand over a proper receipt in one click.

Admin
Printable: A5 sheet or 80 mm thermal roll.
Numbered: each receipt gets the next number automatically.
Several months, one receipt: months paid together share a receipt.
Payment details: mode and transaction reference are printed.

Prepaid plans

Mark people as paid until a date, one by one or hundreds at once.

Admin
One person or many: enter a paid-until date, or upload a sheet for everyone.
Safe bulk import: download a sheet of every active person, fill it in, and preview before anything changes.
Paid-until badge: shown on the student and member lists.
At registration: collect 1, 3, 6 or 12 months up front with the amount, date, mode and reference.

Reports and insights

Pick a period and see how the academy is really doing.

Admin
Any period: today, this week, this month, last month, last 30 days, this quarter, this year or custom dates.
Compared with before: every number is set against the previous period.
Revenue: collected, billed, collection rate and monthly run-rate, by batch or court and by payment mode.
People: people who left, and enquiries by source.
Engagement: attendance by weekday, by batch, and members' attendance.
At risk of dropping out: people whose attendance is falling.
Plain-language summary: an at-a-glance paragraph that states only what the numbers support.
Money at risk: unpaid dues by age, who owes most, and income due in the next seven days.
Operations: attendance by batch over 30 days, and the absent-in-a-row list.

Backup and export

Download everything whenever you like.

Admin
One-click Excel backup: people, fees, attendance, batches, courts, holidays and batch changes.
Includes hidden dues: even unpaid fees hidden by the tracking date.
CSV exports: students, members, fees, enquiries and tournament results.

See CourtCtrl with your academy in mind.

Book a demo and we will walk you through it.

Book a demo